Publish a Course

How to publish courses and updates to courses already in your library

Anthony Karcz avatar
Written by Anthony Karcz
Updated over a week ago

 Applies to these roles: Admin  

To add a course to your account library, it must be published. Once a course is live, you can enroll learners and groups or learners can discover it for themselves. Keep reading to see how to get courses into the hands of your learners.

Publish a New Course

On the Courses section of the Manage tab, newly submitted courses are listed at the top of the course list with a Publish Course button. Unpublished courses are always listed before courses with submitted changes. 

Click the course in the course list (you don’t have to click the Publish Course button) and the Publish Course window will appear. The author may have modified these values already, but you can change them here before publishing the course.

  1. Above the title, click Preview Course to open the submitted course in a new tab.

  2. Set course completion parameters. Learners can complete the course by viewing a specified percentage, passing a selected quiz lesson in the course, or both. You can also choose to publish the course without a completion requirement.
    Note: If the author lowers the passing score of a quiz after the course is published, learners will have to take the quiz again in the republished course to gain the benefit of the lowered score, even if their prior score would be a success with the new parameters.

  3. The course duration value is how long it takes the average learner to complete the training. The default value is 30 minutes and can be overwritten.
    Select the Completion Celebration option to display an animated celebration for learners when they meet the completion parameters. You can also provide learners with a downloadable completion certificate.
    Note: If a learner takes a course as part of a learning path that has a completion certificate, they won't be able to download individual course certificates.

  4. Set how long a learner has to complete the course after they have enrolled. You can set a specific date, no due date, or a custom timeframe of your choosing. When selecting an interval of a set number of days, the time period begins when the learner is enrolled in the course.

  5. If you’d like learners to be able to find this course in your account library, set Library Visibility to On. If set to Off, only those learners enrolled in the course will be able to take it. Also, we recommended turning off library visibility if the course is part of a learning path. Once library visibility is enabled, you can select the library where users can find it.

  6. Click the Choose Topic button, then select as many topics as apply from the pop-up menu. Use the search bar to filter the topic list. Click the X once you’re finished. Remove an already-added topic by clicking its X icon.

  7. Click Publish to complete the publishing process and return to the course details.

Publish Updates to an Existing Course

When an author submits changes to a course, it moves to the top of the course list under any unpublished courses and displays a Publish Updates button.

  1. Click the course to access the course details

  2. Click the Publish Updates button to open the Publish Course window.

  3. Review the publish settings as detailed in the previous section, making any changes as necessary.

    Note: When you republish an existing course where each lesson has been updated, the manually modified course duration value will be overwritten. 

  4. Click Publish

Learners aren't notified when a course is updated, you'll have to let them know there are changes. They'll see your updated content if they're currently taking or retake the course. If they've already completed the previous version of the course, their progress isn't reset.

Pro Tip: Want to remove access to a course, make it invisible to leaners, or remove it from your library entirely? Click here for more information. 

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